Your Personal Data
What we need
Lydeard St Lawrence will be what’s known as the ‘Controller’ of the personal data about you. We will collect data from you and may also receive information from your previous school, local authority and the Department of Education (DfE).
This information will include your and your parents/guardians contact details, assessment results, attendance information, any exclusion information, where you go after they leave us and personal characteristics such as your ethnic group, any special educational needs you may have as well as relevant medical information.
We will not collect any personal data from you we do not need.
Why we need it
We need to know your basic personal data to
support your learning
monitor and report your progress
provide appropriate pastoral care
provide services needed while at the school; and
assess the quality of our service
Providing you with the best education we can as well as completing our legal duties.
What we do with it
All the personal data we process is used by our staff and stored in the school or on computers within the European Union. Some data may stored by US companies but only if they agree to use a secure system described as the EU/US Privacy Shield.
We are required, by law, to pass certain information about you to our local authority (LA) and the Department for Education (DfE).
No other people will be allowed to see your personal data unless the law allows them to do so.
We have data protection rules in place to make sure that your data is secure. More information on these rules can be found in our Data Protection policy which can be seen on our website.
How long we keep it
We will keep your data as long as you are at the school. We will pass your records onto your next school as requested. There are some records where there have been serious concerns that we have to keep for longer but all information is deleted in line with the advice from the Information and Record Management Society.
Sometimes we will ask you to keep work that you have produced, photos for brochures or websites and other such data for longer but we will always ask your permission.
What we would also like to do with it
We allow other people to use your data including:
Pupil Tracker online – a company we use to track and monitor assessment and progress
The local authority and the DfE to oversee their legal duties.
The DfE may also share your personal data that we supply to them, with others. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases your data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to your data, these people must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information about how the local authority and/or the DfE use your information, please visit:
our local authority at http://www.somerset.gov.uk/organisation/departments/information-governance/; or
the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
What are your rights?
If you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Lead who will investigate the matter.
Our Data Protection Lead is Mr Rutland and you can contact them via the school office: firstname.lastname@example.org.
Our Data Protection Officer for the school is: Amy Brittan and you can contact her at: email@example.com
If you are not satisfied with our response or believe we are processing your personal data outside the law you can complain to the Information Commissioner’s Office (ICO).